Case Studies
Real spaces, real results
From solo studio operators to multi-location workspace groups, Reserve adapts to how you run your space. Here’s how three operators use it.
Precision Space
Stockholm, Sweden
“From clipboard chaos to 34% higher utilisation”
The challenge
Precision Space operates a 200-desk coworking floor in central Stockholm, shared among 18 tenant companies. Before Reserve, booking was managed via a shared Google Calendar — a system that frequently led to double-bookings, last-minute conflicts, and frustrated tenants. Admin staff spent roughly 2 hours per day resolving booking disputes manually.
The solution
Precision Space onboarded to Reserve on the Growth plan, migrating all 12 conference rooms and 4 phone booths into the platform over a single weekend. They enabled domain-based auto-join so that tenant employees are automatically placed under the correct company account on sign-up.
How they set it up
- —Instant booking enabled for phone booths; approval required for conference rooms over 4 hours.
- —Tenant companies can see their own booking history and utilisation stats.
- —Automated email reminders reduced no-shows by 41%.
34%
Increase in resource utilisation
2h
Admin time saved per day
41%
Reduction in no-shows
“Reserve ended the double-booking chaos overnight. Our members love how easy it is, and our team finally has time for things that actually matter.”
Maja Lindqvist
Head of Operations, Precision Space
Nordic Hub
Oslo · Helsinki · Copenhagen
“One platform, five spaces, zero spreadsheets”
The challenge
Nordic Hub is a Scandinavian workspace group running five coworking locations across Oslo, Helsinki, and Copenhagen. Each site previously ran its own booking system — a mix of Calendly, custom forms, and manual confirmation emails. Consolidating reporting across sites was a quarterly ordeal involving five separate CSV exports.
The solution
By adding all five sites as separate workspaces under a single Reserve account, Nordic Hub gained a unified view of bookings, tenant companies, and utilisation across every location. Their central operations team manages settings and reporting from a single dashboard while each site maintains its own tenant list.
How they set it up
- —iCal feeds let tenant members sync bookings directly into their corporate calendars.
- —Webhook integration pushes booking events into the group's internal Slack notifications.
- —Guest booking enabled at all locations for event and meeting room rentals.
5
Locations managed in one dashboard
60%
Less time on monthly reporting
3×
Increase in guest booking revenue
“We evaluated four platforms. Reserve was the only one that genuinely handled multi-location without making us feel like an afterthought.”
Torben Andresen
COO, Nordic Hub
CreativeLab Malmö
Malmö, Sweden
“Turning an empty studio into a thriving event venue”
The challenge
CreativeLab Malmö is a boutique creative studio with six bookable spaces — two photo studios, a podcast room, a ceramics workshop, a co-working lounge, and a rooftop terrace. Most of their revenue came from regular members, but the spaces sat idle at evenings and weekends. They needed a way to open those slots to the public without adding admin overhead.
The solution
CreativeLab activated guest booking for all six spaces and embedded Reserve's booking widget on their existing website. Guests can now book and pay directly without creating an account. They set Klarna as the guest payment processor so local customers could use the familiar buy-now-pay-later flow.
How they set it up
- —Guest bookings require full payment upfront; cancellation allowed up to 48 hours before start.
- —Automated cancellation-token emails eliminate manual cancellation handling entirely.
- —Member discounts handled via tenant company pricing overrides.
28%
Revenue from new guest bookings
0h
Manual cancellation admin per week
4.9★
Average guest rating on Google
“Our studios were sitting empty on Friday evenings. Now they're fully booked three weeks out. Reserve paid for itself in the first month.”
Hanna Eriksson
Founder, CreativeLab Malmö
Your space could be next
Join hundreds of workspace operators who use Reserve to run smoother, more profitable spaces.